Bid Team Administrator

  • Location: Thorpe, Surrey
  • Function: Sales
  • Salary: £27K - £28K / Annum
  • Reference: 12600
  • Job Type: Permanent
Monday to Friday 8.30am - 5.30pm


The Bid Team plays a key role  providing administrative support to the sales team, service division, project and design teams. The team is solely responsible for the management, coordination and production of high quality proposal documents in support of sales quotations and provides an essential administrative support function for Commercial Managers and Service Account Managers.

To produce detailed tender documents for projects and service teams, respond to RFQs, RFIs, PQQs and manage all sales handovers.  Ensure all docuementation entered, reviewed and updated via CRM.

Key Tasks

- Management and production of proposal documents, prequalification questionnaires and post tender presentations
- Assisting and preparing reporting and presentations: financial; client accounts & activity
- Basic quotations and handovers
- Client and supplier liaison
- Manage incoming enquiries
- CRM management 
- Office administration support: incoming calls, inbox management, stationery, greeting visitors (arrange meeting rooms, lunches etc)

General Tasks

- Attention to detail
- Methodical
- Proactive
- Good spoken and written communication skills
- Logical and problem solving ability
- Able to manage multiple conflicting deadlines
- Able to manage own workload with minimal supervision
- Proficient in Microsoft Office: Word, Excel, PowerPoint & Publisher 

Candidates should ideally have:

- Sales experience
- Bid Experience

Unfortunately due to the volume of applications we receive, if Copperfield Recruitment Ltd has not contacted you within five days of your application then please assume you have been unsuccessful on this occasion.
Please note that by applying for this vacancy you accept Copperfield Recruitment Ltd`s Privacy Policy and GDPR Policy which can be found at our website and therefore give us consent to contact you.

Copperfield Recruitment Ltd are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.

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